Wildland Fire Hazard LRA Comment Tracker

Purpose

Tracker is designed to capture the current status and history of all proposed Very High Fire Hazard Severity Zone (VHFHSZ) changes. Users can determine where a proposed change is in the review process, trace the history of communications and decisions, and view maps showing the proposed changes.

Terminology

Initially, CAL FIRE receives local input for a VHFHSZ change in the form of a Submittal, which typically includes GIS data in the form of a shape file. Submittals are processed and become one of more Comments in Tracker. There are cases where a single Submittal can generate more than one Comment, for example if it covers multiple jurisdictions, or a large geographic area. Each Comment is identified as a single record in Tracker with a unique ID number.

Logging In

Tracker Location: http://frap.cdf.ca.gov/projects/hazard/btnet/default.aspx - TRACKER IS OFFLINE

Users can use the tracker as "guest" without a user ID/password by clicking the guest link below the login box. This gives access to view everything present within Tracker, but no ability to provide input. Those interested in providing input can request a user ID and password from their local Unit.

Functionality

Tracker contains diverse functionality, but most users only need to access a few simple capabilities.

Filter: most columns have a pulldown menu that can be used to select a subset of the records based on that column. The most common use of this will be to select the Comments for a specific county.

Sort: clicking on the header for any column will sort the records based on the entries in that column.

View comment details: click on the name of a specific Comment to view more details for that Comment. The detailed view provides additional capabilities.
  • View communications history: at the bottom of the page is a record in chronological order of text comments related to this Comment
  • View attachments: attachments are used to capture important emails or other relevant files. They should have an associated text description and can be accessed by clicking "view".
  • Provide a text comment: users (other than "guest") can type in their own text in the comment box, and click "update". Guests are welcome to either provide comments directly to their local Unit, or request a login ID/password from the local Unit.
  • Provide an attachment: users (other than "guest") can click "add attachment" to upload a relevant file.
  • Return to main list of Comments: click the blue "Comments" at the top of the page to return to the main list.
  • View change map: a link to the most current change map, if available, is provided in the "ChangeMap" box by clicking "View Recent ChangeMap". If the review process has involved multiple iterations, earlier versions of change maps are available as links within the text comments.

    Interpreting VHFHSZ Change Maps:

    VHFHSZ additions and removals typically were the result of local submittals, with approval by CAL FIRE based on consistency with the overall mapping methodology and the zoning in adjacent areas. In some cases, it was also necessary for CAL FIRE to add or remove areas from VHFHSZ, in order to maintain consistency across jurisdictions and/or improve the overall quality of the map.

    Requested additions and removals to VHFHSZ are shown with a hatch pattern, on top of the draft map provided in September, 2007. Red hatching indicates a request to add VHFHSZ. Gray cross-hatching indicates a request to remove VHFHSZ.

    The status of a requested change is indicated by the letter shown on top of the hatch pattern. Accepted additions to VHFHSZ are indicated by an "A" or "a". Accepted removals to VHFHSZ are indicated by an "R" or "r". Upper case ("A", "R") indicate changes submitted by locals, lower case indicates changes suggested by FRAP.

    Changes that are not accepted are indicated by the letters P, D, or C. Pending (P) changes are those currently under review, it cannot be implied that the changes will actually occur. Deferred (D) changes typically involve local submittals that affect non-LRA jurisdictions, such as SRA lands. These changes will be considered once LRA changes are completed. Closed/rejected (C) changes could be re-submitted with modifications for eventual approval.

Local Agency Comments

After a Submittal is reviewed by FRAP and a change map is created, local authorities are notified by the Unit that it is available within the FHSZ Tracker system - TRACKER SYSTEM IS OFFLINE. Locals can log in to Tracker, click on their specific comment to get the detailed view, and then view and/or print the change map, and read any text explanation provided by FRAP to document any problems in the approval process. Then, in the comment box, the lead local authority should enter name, contact number, the date, and results of the review, then click "update".

For the case where all Accepted changes on the map are agreeable to the local agency, the response would be similar to:

"Joe Smith, Anywhere City Fire, 3/5/08, 222-333-4444 - map accepted in current form, no further changes requested."

In some cases, the local agency is willing to accept the changes, but want to document remaining concerns as part of the text comment:

"Joe Smith, Anywhere City Fire, 3/5/08, 222-333-4444 - map accepted in current form, but ACF still contends VHFHSZ should extend at least another mile into the city."

There will be cases where FRAP approves a portion of the submitted changes and rejects others. Here, the local agency can agree to accept the map as an agreeable compromise, and enter text similar to above. Conversely, they could indicate that additional work is needed to arrive at an agreeable solution. This will involve additional discussions with FRAP, and possibly a modified data submittal. For these cases a text comment similar to the following is entered:

"Joe Smith, Anywhere City Fire, 3/5/08, 222-333-4444 - map not acceptable in current form, request additional discussions to reach a solution."

 

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